Tuition Reimbursement

What is the basic process for Tuition Reimbursement?

Within two (2) weeks of the start of the semester, term, session, course(s) or class(es), associates must provide a completed Tuition Reimbursement Application to Benefits. Grades of a “C” or semester GPA of 1.5 or better and receipt of tuition paid are due within 30 days of the completion of the semester, term, session, course(s) or class(es). Once the required documentation is received and approved the associate will be reimbursed via payroll direct deposit.

Who is eligible for Tuition Reimbursement?

Associates who are regular full-time (.85 FTE or above) and regular part-time (.52-.84 FTE) and have completed a 6 month probationary period of employment with Erlanger.

How much money is available to me for Tuition Reimbursement?

Full-time regular associates (.85 FTE or above) can receive up to a maximum of $2500 per fiscal year (July 1 – June 30). Part-time regular associates (.52-.84 FTE) can receive up to a maximum of $1500 per fiscal year (July 1 – June 30). Reimbursement will be rendered to the maximum based on the GPA achieved for the semester in which courses are taken (GPA of 3.5 or greater – 100%, GPA of 2.5 to 3.4 – 85%, GPA of 1.5 to 2.4 – 70%, Pass in a pass/fail model – 100%). Maximum reimbursement allowable will be based on associate’s FTE status at the time of payment.

What is included in the reimbursement fee?

Erlanger reimburses for tuition/maintenance fees only. Tuition/maintenance fees do not include books, registration, activity/lab fees, etc.

Can I take classes anywhere?

To qualify for Tuition Reimbursement, institutions in which associates are enrolled must have accreditation by a regional accrediting association.

Does the course of study have to pertain to my work?

Yes, the course must be part of a degree program that is job related or is related to a position within the health system.

How is the tuition reimbursed and how long does it take to get a check?

After the required documentation (application, receipt of tuition paid with zero balance, and official grades) is submitted and approved, the reimbursed amount is sent to the Payroll Department for payment via payroll direct deposit. Benefits has 30 days to process the application once all required documentation has been received.

What about certification costs?

Up to $400 per fiscal year (July 1 – June 30) is available to associates for the purpose of covering the initial certification exam cost for certifications related to an associate’s job. Certification required for the job will be the associate’s responsibility.

What are the obligations for my receiving reimbursement?

Regular full-time associates (.85 FTE or above) are required to complete one month of service for each $208.33 or fraction thereof reimbursed. Regular part-time associates (.52 – .84 FTE) are required to complete one month of service for each $125.00 or fraction thereof reimbursed. Certification reimbursement recipients whether regular full-time or regular part-time are required to complete one month of service for each $33.33 or fraction thereof reimbursed. If an associate terminates before fulfilling their service obligation, they will be billed for the remaining balance of reimbursement owed.

Where is the official Tuition/Certification Reimbursement Policy located?

Erlanger’s Tuition/Certification Reimbursement Policy (EHS Policy 8327.0703) can be found on Erlanger’s intranet.  Please call 423-778-7434 or email benefits@erlanger.org for any questions regarding Tuition or Certification Reimbursement.

Please call 423-778-7434 for any questions regarding tuition assistance.